Public Affairs Events Assistant
Are you detail-oriented? Do you enjoy organizing events? Have you ever successfully planned an event for a large group of people? Are you a self-motivator who loves a fast paced, busy work environment?
The BIO5 Institute (BIO5.org) is a collaborative scientific research enterprise at UA that combines ‘5’ unique academic disciplines to promote the discovery of bold solutions to some of today’s most important biological challenges.
We’re looking for an exceptional student to join our team as an Events Assistant. This is a professional position that will be an excellent resume-building experience for the right person. You will learn a lot, work hard, and have fun as part of a motivated, creative team. Students play a key role at BIO5, and have the exciting opportunity to learn about and promote the meaningful impact of our research to the public.
The Student Events Assistant will work directly with the Manager of Marketing and Events to coordinate BIO5 events and tour activities with responsibilities to include working with vendors in catering and event set-up, arranging venues, coordinating registration, maintaining event website content, assisting with event promotion and metric reporting, and leading tours.
Excellent verbal, written, and interpersonal communications skills
Ability to confidently and professionally interact with University faculty, researchers, community VIP’s, and senior staff and leadership
Outstanding work ethic and character
Must want to learn and work hard – this is a professional position
Ability to be resourceful, ask questions, and work independently and as part of a team
Ability to show initiative and be a self-starter
Punctual and responsible
Ability to thrive in a busy environment with constant activity and multiple projects
Willingness to make active contributions to team meetings and department objectives
Flexibility in schedule to accommodate some after-hours events
Must have reliable transportation
Please provide the following:
Cover letter, including short statement on what makes you uniquely qualified and motivated to take on this role.
Class schedule Spring 2017
Names, phone numbers, and email addresses for two references
Approximate Hours Per Week
Public Affairs KEYS Internship Student Assistant
The BIO5 Institute (BIO5.org) is a collaborative scientific research enterprise on campus that combines ‘5’ unique academic disciplines (agriculture, engineering, medicine, pharmacy, and basic science) to promote the discovery of bold solutions to some of today’s most important biological challenges.
One of the avenues of research exploration that we support is through our KEYS (Keep Engaging Youth in Science) Research Internship program. The KEYS Internship brings motivated Arizona high school students to the UA campus to complete laboratory internships during the summer. This student position primarily supports the KEYS program and assists with other BIO5 outreach events and marketing.
The position requires 20 hours per week commitment throughout the calendar year. Summer availability is required.
This position reports to
For more program information visit the KEYS website:
Attend and lead recruitment events
Organize physical and virtual intern application materials
Schedule intern interviews and prepare interview materials
Coordinate printing of intern pre-readings and laboratory notebooks
Schedule program events
Reserve rooms and materials for program events
Lead set-up and recovery of program events
Participate as a KEYS Crew Mentor to current interns
Visit interns in their laboratories
Coordinate socials for interns
Set-up, attend, and recover all program events during the summer
Maintain and update program social media sites
Complete other general administrative duties as needed
Ability to collaborate with a diverse workgroup
Interest in bioscience, community engagement, or outreach
Assist in other BIO5 Public Affairs and Outreach events including but not limited to: Tucson Festival of Books- Science City, BIO5 Student Industry Networking Event, and BIO5 facility tours
This student position involves:
Approximately 20 hours/week, normally between the hours of 8:00am and 5:00pm, Monday-Friday
Flexible schedule, with occasional weekend or evening hours
If you are interested and have question, please email
Kelle Hyland at firstname.lastname@example.org.
Cover letter, including short statement on what makes you uniquely qualified for this role
Names, phone numbers, and email addresses for two professional recommendations
Previous administrative experience
Experience with data compilation and management
Experience with professional social media campaigns
Strong science background
At least 3 years driving experience with good driving record
Approximate Hours Per Week